Administrative Assistant/Office Assistant/Tax Admin

Job description

Tanner LLC, Utah’s largest public accounting firm and one of INSIDE Public Accounting’s Best of the Best Accounting firms, has recently been named as one of Accounting Today's Top Regional Leaders and Firms to watch for 2023 and 2024. Our stellar reputation in the marketplace for being value add strategic partners to the clients we serve has made us the firm of choice for Utah’s premier businesses. Our commitment to excellence, innovation, and client satisfaction has earned us a position of trust and respect within the industry.

Our professionals choose to build careers at Tanner because they appreciate our growth mindset and share our values, Gratitude, Excellence in All We Do, and Personal Accountability. Firm leadership is down the hall, not across the country, creating a close-knit and collaborative work environment with curated paths for career advancement and opportunity. Our community of colleagues create an environment that can’t be matched. We are a public accounting firm characterized by our investment in our team – Voted #1 in Training multiple years running - and distinctive culture, which sets us apart and defines the experience for our professionals.

Job Summary:

The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.

This is an excellent opportunity to work for a fast-growing accounting firm and be involved in a great working environment. This position is an in-office job that will require you to be in our Salt Lake office.

Pay: $20 - $23 an hour DOE

Schedule:

· Full time 40 hours

· Monday - Friday

· 8AM - 5PM

· In person at Salt Lake office. Some overtime is expected at various times of the year.

We are seeking an organized and proactive individual to join our organization. The Administrative Assistant responsibilities would be:

Duties/Responsibilities: Technical Tasks

· Formatting key documents using Microsoft Office and Adobe that will be sent to clients.

· Performing tasks in the Firm’s ERP system at the direction of upper management.

· Retrieves information as requested from records and prepares written summaries of data.

· Records and distributes minutes or other records for meetings.

· Performs other related duties as assigned.

General Tasks

· Welcomes and directs visitors.

· Answers and transfers phone calls, screening when necessary. Responds to and resolves administrative inquiries and questions.

· Processes and distributes all incoming/outgoing mail and packages.

· Facilitates lunch and dinner orders during our busy seasons and other events, and occasionally assist with coordinating external meetings held in our facilities.

· Stock snacks/beverages in breakrooms and occasionally maintaining cleanliness and organization of refrigerators.

· Maintains office supplies and orders when necessary.

· Occasional travel to our Lehi location to provide administrative coverage.

· Helps with other clerical and administrative responsibilities for team members at all levels within the organization.

· Performs other related duties as assigned.

Required Skills/Abilities:

· Ability to handle confidential and sensitive client information with discretion

· Possesses excellent interpersonal and customer service skills

· Has integrity, is disciplined, reliable, and manages deadlines

· Excellent verbal and written communication skills

· Proficient in Microsoft Office Suite or related software

· Excellent organizational skills and attention to detail

· Basic understanding of clerical procedures and systems such as recordkeeping and filing

· Ability to work independently

· Prior work experience in an accounting firm and basic knowledge of IRS tax forms and regulations.

· Positive personality with a “WHATEVER IT TAKES” attitude

Benefits:

· Medical, dental, and vision insurance

· HSA match

· 401K retirement plan with matching

· Employer paid life insurance

· Employer paid short term and long-term disability insurance

· Employee assistance program

Physical Requirements:

· Prolonged periods sitting at a desk and working on a computer

· Must be able to lift up to 15 pounds at times

We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

All offers are contingent upon successfully passing of a background check.